How to transform your business with document management solutions

Today’s businesses generate more content than ever before, from contracts and invoices to emails and scanned receipts. Without the right systems in place, it’s easy for information to get lost or mismanaged. That’s where document management solutions come in. These tools streamline workflows, reduce costs, and set the stage for successful digital transformation.

What is a document management solution? 

Document management solutions are digital systems designed to streamline how businesses create, organise, store, and manage essential documents.  
Modern document management solutions support a wide range of business processes and allow you to capture different types of documents from various sources, such as emails, online forms, and shared digital files. 

What is enterprise content management (ECM)?

Document management solutions are a key component of enterprise content management (ECM). ECM is a comprehensive approach to organising, storing, and securing business content across departments. While document management focuses on handling specific files and workflows, ECM encompasses the broader strategy for managing all types of content across the organisation. 

By automating manual tasks and centralising content, ECM helps reduce human error and improves access to critical information. According to a global survey of workers and IT professionals done by the International Data Corporation, efficient document solutions can raise the productivity of workers by 25%, highlighting the importance of smart enterprise content management.

Many organisations are turning to cloud document management solutions for even greater flexibility, enabling remote access, collaboration, and secure storage without the need for on-premise infrastructure. 

Effortless document control 

Kyocera Cloud Information Manager (KCIM) is a leading example of how ECM solutions can resolve document challenges and drive long-term business transformation. 

KCIM is a cloud-based document management solution designed to simplify how businesses store, search, and share their information. KCIM offers secure, centralised storage with advanced indexing features that make it easy to locate files, no matter how large your archive is. With one-click keyword tagging, structured folders, and a Google-style search interface, KCIM supports faster access and smarter workflows.  

This cloud document management software also enables real-time collaboration, giving teams a single version of the document to work on, reducing errors and delays. Whether working in the office or remotely, users can retrieve and share files via browser or mobile, enhancing productivity across locations. 

Scan straight to the cloud

Kyocera Cloud Capture (KCC) is a cloud-based document capture solution that enables the seamless transfer of scanned documents from multifunctional printers (MFPs) directly to the cloud storage solution of your choice. In addition to scanning to the cloud, it can quickly convert scanned documents into various output formats. 

KCC also enhances efficiency through powerful indexing and linking capabilities that simplify document retrieval. Users can easily tag and locate the documents they need without having to dig through multiple storage locations.  

Unlike traditional on-premises systems, which often demand costly servers, complex setups, and ongoing IT maintenance, KCC offers a simpler, more accessible alternative. This cloud-based document management solution eliminates the need for dedicated infrastructure, making it easy to deploy, even for organisations without in-house IT teams.  

With KCC, businesses can reduce overheads and technical barriers, helping teams work more efficiently and accelerating their path toward digital transformation. 

Invest in systems primed for growth

Kyocera Enterprise Information Manager (KEIM) is a robust ECM platform that supports businesses on their digitisation journey. It helps them take control of their content with a wide range of features:  

• Digital invoice management to streamline and secure your accounts payable process. 
• Contract management keeps track of contract terms, deadlines, and approvals in one place. 
• Digital personnel management centralises employee information for easier access and compliance. 
• Compliance and auditing help ensure traceability with revision-safe archiving. 
• Workflow automation to save costs, meet deadlines and avoid delays. 
• Security measures to protect data with a security framework that incorporates roles, structures and encryption.

KEIM gives organisations the tools to reduce complexity, improve collaboration, and future-proof their operations. After all, when your documents are under control, so is your business. 

The new (and only) way to work

From managing information with ease to capturing and sharing content in the cloud, Kyocera’s document management solutions are built for modern business. 

Together, KCIM, KEIM and KCC lay the foundation for a smarter, more secure, and more affordable way of working. In a world where agility matters more than ever, they’re essential for businesses ready to innovate and grow.