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Document Management Solutions for Procurement

Centralise and manage procurement activities with document and workflow solutions
woman holding pharma boxes

Handling suppliers can be a complex task at the best of times, which is why using document management and automation tools are so invaluable to make it a simple and more efficient process. By automating processes, procurement departments can become more productive and switch their focus away from administrative duties towards finding better deals for the company.

Rather than dealing with paperwork and searching through files, staff can analyse reports on performance and look at how cost rationalisations can be made, improving productivity and leading to better results that will reduce costs and lead to a greater profit margin once it comes down to the production and manufacturing of a product or service.

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Automating daily supply processes with document and workflow management solutions

Countless pages of paperwork needing to be processed and filed? Difficult communication with suppliers? Value leakage at a far higher rate than expected? Struggling to keep track of all the contracts and invoices that need to be paid? These are just some of the common challenges facing Chief Procurement Officers and their teams.

Document management solution systems can help procurement teams resolve all of those and more, ensuring that procurement officials can combat the issues which blight their day to day working lives. By easing processes from start to finish, these solutions are a much-needed part of any procurement work kit. Elements such as Enterprise Content Management and a Document Management System are increasingly becoming fundamental parts of the procurement puzzle that companies must consider when looking at how to make their department as dynamic and strategic as possible.

Representing anywhere between 50% and 80% of the total cost, according to a PWC report, optimising a business’ procurement costs is one of the most fundamental ways of cutting total costs, meaning that firms can either drop prices to compete or, even better, grow their profit margin.

Document management tools driving change in Procurement

Discover how document and workflow management tools help procurement teams and drive business transformation.

  • women in a meeting

    Find true value

    As part of a commodity sourcing strategy, such business optimisation tools provide a platform which can help procurement professionals to find value and get the best deal possible. With data and information services allowing analysis reports to be created, existing partners can be evaluated and bidding companies can be compared to ensure professionals are prepared to get the best possible deal in negotiations.

    Find true value
    Find true value

    Prepare professionals for negotiations with all the information possible.

  • colleagues laughing in a meeting

    Improve relationships

    Document management will make it much easier to manage relationships with suppliers. Integration into existing systems enables content management systems to alert to when bills need to be paid, guaranteeing that no bills or invoices escape unnoticed, fundamental to building a good relationship with any company. Furthermore, communication systems aid the relationship between buyer and supplier and give professionals the chance to spend more time developing the way of working to try to get a better deal for the company.

    Improve relationships
    Improve relationships

    Keep all essential information and files in one place.

  • waitress using a phone and tablet

    Become strategic

    By working with optimisation technology, procurement departments can finally achieve what many CPOs have long hoped for: the ability to become strategic. The Harvard Business Review have backed this notion, stating that the implementation of a content management tool as an element of a digital transformation plan is propelling procurement departments at companies into using the supply chain as a source of capital.

    Become strategic
    Become strategic

    Capitalise on streamlining to focus on the long-term.

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Meet our Information Management System

The new information management system of Kyocera helps accounting departments digitalise document workflows.

Want advice from our team of experts?

We can help you digitise your accounting document workflows and more!

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