How cloud printing saves you money and boosts productivity
Discover how cloud printing solutions reduce costs, enhance workflows, and support hybrid work.
Cloud printing is transforming the way modern businesses work. By combining flexibility, security, and cost-efficiency, cloud printing solutions are helping organisations reduce waste, streamline workflows, and support hybrid teams. In this blog, we explore how cloud printing drives productivity and savings while aligning with your digital and sustainability goals.
Cloud printing is transforming the way modern businesses work.”
What is cloud printing?
Cloud printing is a solution that allows workers to access printing devices via the cloud to initiate remote print jobs. This office technology enhances document management solutions by enabling secure, remote access to printers, which is particularly valuable in hybrid and remote work environments. By processing documents in the cloud, users benefit from increased flexibility and more efficient workflows. Cloud printing solutions are essential for organisations looking to modernise their infrastructure and reduce reliance on outdated, manual processes.
Sustainable office technology with cloud printing
Cloud printing solutions support sustainability by helping businesses reduce their environmental footprint. Traditional printing setups often rely heavily on paper, on-site servers, and energy-intensive hardware. Solutions like Kyocera Cloud Information Manager (KCIM) and Kyocera Cloud Print and Scan (KCPS) digitise workflows and enable cloud-based storage and document sharing.
Pairing these tools with Kyocera’s ECOSYS printers further amplifies sustainability efforts. These printers feature low energy consumption and long-life components that cut waste and lower operational costs. For companies focused on reaching their environmental targets, cloud printing offers a future-ready document management solution.
Lower maintenance, higher savings
Maintaining a traditional print environment can be costly. On-site servers require regular updates, dedicated IT teams, and ongoing maintenance. Cloud printing eliminates many of these burdens. With KCPS, for example, businesses can centrally manage print settings, control access, and monitor costs without relying on local servers.
Kyocera’s TASKalfa MZ7001ci/MZ7001i Series also enables predictive maintenance, alerting teams to potential issues before they interrupt workflows. This proactive approach boosts uptime and extends device lifespan, saving money on repairs and replacements. Cloud-based document management solutions also simplify user access and updates, further reducing IT overhead and driving long-term cost efficiency.
Seamless collaboration in a hybrid world
As more employers embrace remote and hybrid work models, cloud printing is becoming a valuable tool for productivity. In Great Britain alone, 28% of working adults followed a hybrid work model between January and March 2025, and that number is expected to rise.
Cloud printing solutions allow users to initiate print jobs from anywhere, across a range of devices. Whether working from home or travelling, employees can send documents securely to office printers without delays. This streamlines collaboration, removes bottlenecks, and improves data security by avoiding the need to email sensitive files.
Furthermore, businesses no longer need to invest in separate home-office printers for every remote worker. With access to shared print environments, users save both time and money, making cloud printing a smart investment for modern hybrid teams.
Secure print environments for a modern world
Security remains one of the top concerns for businesses in the digital era. Cloud printing solutions like KCPS offer advanced security features to protect sensitive information. Features like secure print release ensure that only authorised users can access or print confidential documents.
Kyocera’s TASKalfa MZ7001ci/MZ7001i series includes AI Confidential Document Guard, which identifies and restricts the sharing of sensitive content, minimising data leak risks. The series also offers end-to-end encryption to protect data during both transmission and storage. These features guard against cyber threats and help organisations maintain smooth, secure operations.
The cloud advantage
From reducing IT costs to supporting sustainability goals, cloud printing offers a powerful set of benefits for modern businesses. At the end of the day, it is the cornerstone of digital transformation.
Whether you're upgrading your office technology or shifting to hybrid work, adopting cloud printing solutions like KCIM and KCPS can help you cut costs, boost productivity, and secure your data – all while working toward a greener future. Get in touch with our team to find the right solution for your business.
