KYOCERA Document Solutions
In a busy workplace, data shouldn't be trapped in a scanner, live only on a single hard drive, or be buried in a server where no one can reach it. It should be easy to find and simple to audit.
Auditors expect traceability and retention rules for your files. Document management does not exist if they are scattered across devices and hard to search, difficult to verify for compliance, and easy to leak.
Kyocera's cloud management software solves these issues. Some focus on document capturing, others on handling content centrally. However, all are designed with security top of mind.
The core offer is simple: capture, manage, and print. Together, these three pillars create a framework that eliminates bottlenecks.
In this blog, we explore how you can harness Kyocera’s document capture and management solutions to their full potential for your company.
A simple frame for document management
From the moment information enters your business device to the instant it’s printed, the goal is the same: make the process effortless, secure, and useful. In other words, capture information accurately, manage it so it’s easily findable and protected, and print it wherever you’re working. Together, these steps create a clear path to effective cloud management and strong cloud security.
Capture
Document capture should be the starting point for any of your workflow. Start by getting information in your company cleanly: Kyocera Capture Capture (KCC) optimises business workflows by digitising paper documents through an MFP and sending the captured data via the cloud to a specified destination. This quick and easy data capture offered by KCC provides secure access to your cloud directly from your MFP. In other words, from scan to cloud. This helps businesses make the most of their time and keep scanned data secure, while maximising productivity and boosting efficiency. Document capturing is not a tool that can slightly boost your productivity: it is a must for efficient workflows.
Manage
Once information is captured, it needs to be easily findable and safe. Kyocera Cloud Information Manager (KCIM) provides a secure document repository with indexing and advanced search. KCIM is built with powerful cloud security and access controls as well as lifecycle management, ensuring files remain protected, traceable and never lost in forgotten folders.
Finally, when a document needs to be printed, Kyocera Cloud Print and Scan (KCPS) moves job management to the cloud. Users can print and send scans from multiple locations without running local servers. This is ideal for hybrid and remote teams or satellite offices. Additionally, KCPS adds secure release, quotas and easy linkage to cloud storage.
Cloud security for your budget
Moving print to the cloud reduces hardware, power, and maintenance costs tied to on-premise servers. It frees up budget while simplifying IT support.
Together, these solutions deliver on a simple promise: capture, manage, and print – a clear offering that solves bottlenecks. A clear plan from scan to cloud.
Capture, manage and print. A clear offering that solves bottlenecks.”
Security and scalability, built into the cloud
Kyocera’s cloud services are engineered with European customers in mind. KCPS is hosted in the EU (AWS Frankfurt), while KCIM and KCC uses Google Cloud infrastructure in Belgium – two trusted strongholds in cloud infrastructure, reflecting our commitment to transparency in data handling. On-device and in-service controls then add layers of protection through policies, encryption and audit trails, so protection stays consistent from the MFP to the cloud.
The result is a cloud software stack that’s easy to roll out, low-maintenance and ready to grow with your organisation. Designed as a scalable solution, it works just as well for one office as it does for dozens. It’s also a simple way to digitise your workflow to reduce paper dependency, improve access for your team and strengthen security as work becomes more distributed.
What it looks like in the real world
When engineering group Arcadis adopted Kyocera across its operations, the deployment blended a customised MFP interface via Kyocera Net Manager, advanced cloud capture, and remote fleet monitoring through Kyocera Fleet Services. The result was a connected solution that improved user experience and kept devices up-to-date without constant site visits. It’s a clear snapshot of Kyocera’s “better together” approach in action.
Why choose Kyocera for cloud business solutions?
- One portfolio, many paths. Whether you start with capture or cloud print, everything is designed to connect.
- Operational wins. Less time spent manually typing out data, faster retrieval, and simplified printing for hybrid teams.
- Clear governance. Document access controls and cloud secure release, reduce risk and give auditors the evidence they need.
Ready to join the dots?
Tell us about your workflows and we’ll map a secure solution that fits – whether you’re starting small or rolling out across sites. Contact Kyocera Document Solutions today to learn more.
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