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Achieve effortless document organisation with KCIM

Go digital and improve your document organisation with Kyocera Cloud Information Manager.
KCIM

As organisations juggle increasing volumes of data, outdated methods of filing, storing, and finding information can impact productivity and create unnecessary bottlenecks. We help businesses achieve effortless document organisation with Kyocera Cloud Information Manager (KCIM). KCIM is a smart, scalable solution designed to make your document management seamless and intuitive.

KCIM empowers businesses to digitise and centralise their documents, streamlining taskflows and eliminating the chaos of traditional paper-based systems. With user-friendly interfaces and powerful functionality,  KCIM transforms how companies handle information, allowing them to focus on their business priorities.

Simplify document management

Traditional document management methods are primarily manual and vulnerable to human error. Furthermore, searching through filing cabinets or poorly organised digital folders wastes time and reduces efficiency. KCIM simplifies this process by providing a centralised hub for all your documents, accessible anytime, anywhere.

By digitising paper records and utilising organisational taskflows, employees can locate files in seconds rather than minutes. Research suggests that employees can spend up to 2 hours a day searching for information. Thus, the ability to locate documents quickly translates into a significant time saving. The platform uses metadata and tagging to make search and retrieval effortless boosting productivity across the organisation. 

Additionally, KCIM integrates seamlessly with Kyocera’s multifunction printers (MFPs). This allows documents to be scanned directly into the cloud platform and categorised with ease. Whether it’s contracts, receipts, or patient records, everything is securely stored and easily accessible, giving businesses better oversight over their information.

Boost collaboration across teams

With teams spread across multiple locations, the ability to collaborate effectively is essential. KCIM enables teams to access and share documents in real time, regardless of their location. Employees working from home can work on the same file as their in-office counterparts without delays or version control issues. 

This is particularly beneficial for small and medium-sized businesses (SMBs), where agility and responsiveness can be key to maintaining a competitive edge. The version history feature ensures that every edit is tracked, providing transparency and preventing errors due to outdated files.

The platform also allows users to set access permissions for individual team members, meaning sensitive information is only accessible to authorised personnel. This level of control not only enhances collaboration but also strengthens data security, which is critical in today’s regulatory landscape.

KCIM provides a centralised hub for all your documents"

Enhance security and compliance

Data security is a growing concern for businesses of all sizes and all industries. However, SMBs are often more vulnerable to cyberattacks due to their limited resources for dedicated IT personnel and security measures. KCIM addresses this challenge with advanced security features designed to protect sensitive information.

Documents in KCIM are encrypted both during transmission and in storage, ensuring that your data is safeguarded against unauthorised access. The platform also offers audit trails, enabling businesses to track who accessed or modified a document and when. This level of transparency is invaluable for maintaining compliance with regulations such as GDPR, which require businesses to demonstrate accountability in how they handle sensitive data.

In addition to its security features, KCIM’s cloud-based infrastructure means your documents are safe from physical risks like fire or water damage, or even theft. With automatic backups and disaster recovery capabilities, businesses can trust that their critical data is safe, no matter what happens.

A step towards sustainability

Going digital isn’t just about improving organisation—it’s also an environmentally responsible choice. By reducing reliance on paper, businesses can significantly lower their environmental footprint and contribute to a more sustainable future for everybody. Kyocera is committed to sustainable innovation; it is a central part of how we operate as a business. That’s why our document management solutions are designed to enable other businesses to implement sustainable business practices.

Transitioning to a paperless office with KCIM aligns with broader corporate social responsibility goals, enhancing your company’s reputation among eco-conscious customers and partners. 

Achieve effortless document organisation with KCIM

Kyocera Cloud Information Manager is more than just a document management system—it’s a reliable route towards digital transformation. Implementing a content management system like KCIM improves efficiency, enhances collaboration, and boosts overall productivity. By simplifying taskflows, bolstering security, and reducing costs, KCIM allows businesses to focus on what they do best.

Implementing KCIM is a straightforward process, ensuring businesses can start reaping the benefits without delay. Make the switch today and experience the ease and efficiency of Kyocera Cloud Information Manager. Contact Kyocera to discuss smarter information management today.

Explore content management

Digitisation and content management solutions can mark a new chapter of efficiency for your business.

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    Go digital with Kyocera’s enterprise content management solutions and streamline document workflows.

  • Document digitisation for smarter workplaces

    Kyocera has the perfect solution for getting physical and digital documents under control.

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