KYOCERA Document Solutions
Healthcare information infrastructure is crucial to solving the many challenges organisations are facing across Europe. From an ageing population to healthcare workforce shortages across regions, leading organisations are turning to technology to help solve their troubles.
This article looks at EU policy and the pressures on your workforce, alongside the need for robust healthcare information infrastructure. We’ll also examine the Kyocera systems we’ve designed to take the strain off your teams.
Difficulties Facing the European Healthcare Workforce
Europe is home to the world’s highest density of healthcare workforce. Despite this, the sector is falling short of demand, so much so that by 2070 the continent may lack nearly 1 million healthcare workers, as reported by Eurostat.
Those operating in central or eastern Europe are experiencing “brain drain” as staff move to northern and western systems that can offer better pay. As such, wealthier nations are growing dependent on foreign-trained workers.
Now, the positives of a globalised workforce cannot be overstated. But it does bring its own set of problems.
The difficulties of a globalised workforce in healthcare
1. Migrant workers report integration difficulties due to language barriers and operational differences. No standardised system yet ensures a smooth transition for the constant flux of new arrivals, which is raising friction among staff.
2. Fluid cross-border movement has also created a serious documentation issue. Cross-border care frequently suffers from poor continuity as records are lost and long-term follow-ups nullified once patients return home. That is, at root, a document problem.
The policy that needs to be adhered to
The EU’s European Health Data Space (EHDS) is establishing a common framework for sharing electronic health data between member states. This builds on existing infrastructure such as MyHealth@EU, which already supports the exchange of patient summaries and electronic prescriptions between participating countries.
While policy sets the destination, the healthcare sector needs intuitive systems that manage clinical information with full compliance. This is where Kyocera can help.
Alongside our extensive print hardware, our document management portfolio is designed to meet your healthcare administration needs. Here are four that you should know about.
Document management systems that suit a modern healthcare workforce
1. Kyocera Cloud Capture
Much of the friction in your administration starts with paper that never becomes data. Kyocera Cloud Capture is built for that first step. Your staff scan at the MFP using a workflow you have defined in advance. The system ensures correct document storage and is read with full-text OCR and converted into a searchable PDF or Office file before it goes anywhere. Because it runs in the cloud, there is no on-site server for you to maintain. And that’s essential if you’re a clinic or a regional practice without a dedicated IT team. Log-in is by IC card, PIN or username and password, so whoever captured a patient record is recorded alongside it.
How Kyocera Cloud Capture healthcare information infrastructure
Kyocera Cloud Capture is a great to help your healthcare workforce take back control of their document management.
2. Kyocera Cloud Information Manager
A captured record is only useful if one of your colleagues can find it again three months later, in another department and possibly in another country. Kyocera Cloud Information Manager is where your captured documents are stored, indexed and governed: patient records, invoices and administrative documents held in one searchable repository, with access controls and encryption protecting the contents and retention rules applied automatically. Kyocera Cloud Capture can output directly into it, so the path from a form completed by hand at a bedside to a record your colleague can retrieve is a single chain from start to finish.
Discover Kyocera Cloud Information Manager
Kyocera Cloud Information Manager is a great way to boost healthcare information infrastructure.
3. Kyocera Enterprise Information Manager
You may not be able to put patient records in the cloud at all. National rules and internal policy often require data to stay inside your own estate, and the European Health Data Space adds strict requirements around secure processing, access and interoperability on top of GDPR. In that case, Kyocera Enterprise Information Manager is the on-premise content services platform built for exactly that situation, giving you the same control over capture, storage and retrieval as the cloud version, without your records ever leaving the building.
Kyocera Enterprise Information Manager
Get to know how this document management solution can help you adhere to GDPR. It’s built to help you store confidential data and access it when you need it.
4. MyQ X
A document is most exposed in the seconds between being sent and being collected. MyQ X holds print jobs until the right person authenticates at the device with an ID card, PIN or network login, so a discharge summary is never left sitting in an output tray in one of your corridors. It also has to work for the member of staff who started that morning. Your workforce is increasingly international, and anything you put in front of it needs to be simple enough to use without extensive training, whatever someone’s background or role.
How MyQ can help your healthcare workforce.
Get to know our partner solution and how to keep documents secure when printing.
And it works for everyone
You’ll also find that standard Kyocera multifunction printers natively support between 10 and 23 languages through intuitive user interfaces. So while document security and organisation are kept tight, a fluid international workforce can quickly learn and use the devices.
Supporting the future of healthcare information infrastructure
The pressures facing European healthcare will not be solved by technology alone. But the right technology can remove some of the friction that makes those pressures harder to manage.
As workforces become more international and care becomes increasingly cross-border, you’ll need systems that are secure, intuitive and able to move information where it needs to go. This is where we see our role extending beyond print: we seek to help organisations build the healthcare information infrastructure that allows their people to work effectively, wherever they are.
- Success for Kyocera Customers
- Five Trends Reshaping European Healthcare
- From Hardware to Healthcare Solutions
Healthcare Workforce and Cross-Border Care FAQs
Common questions on workforce shortages, cross-border care and healthcare information infrastructure.
- FAQ
Europe has the highest density of health workers yet may lack nearly 1 million by 2070, according to Eurostat.
Staff moving from central and eastern Europe to better-paid northern and western systems, which then rely on foreign-trained workers.
Records get lost and follow-ups nullified once patients return home, making capture, storage and retrieval a clinical issue.
An EU framework for sharing electronic health data between member states, building on infrastructure such as MyHealth@EU.
Kyocera Cloud Capture, Cloud Information Manager, Enterprise Information Manager and MyQ X, with 10-23 languages on standard MFPs.
Contact us about your healthcare infrastructure
Speak with our experts about how we can help your healthcare workforce.