KYOCERA Document Solutions Europe B.V. (“KYOCERA”, “we” or “us”), located at Bloemlaan 4, 2132NP Hoofddorp, The Netherlands, issued this Privacy Statement (“Statement”) to inform you, the user of KYOCERA Cloud Print and Scan (“KCPS”), about the processing of your personal data when your organization creates a user account for you and when you download and use KCPS on your terminal device.
KCPS is a web-based office solution that allows office admins to easily set up and manage user accounts, register HyPAS MFPs, and track print and scan activities for their own organizations. Additionally, KCPS allows end users to print and scan from their terminal device as well as link their cloud storage account with their KCPS account and print or scan jobs on their printer registered within their organization.
In this Statement, we will explain in detail the following:
KYOCERA processes personal data for the purposes mentioned above in order to perform its contractual rights and obligations as agreed with its customers, Article 6(1)(b) GDPR. To the extent that you as a data subject are not party to agreement between Kyocera and its customers, Kyocera processes your personal data based on its legitimate interests, Art. 6(1)(f) GDPR, whereas Kyocera’s contractual obligations to perform KCPS-related services constitute its legitimate interests.
We have made a careful assessment of your fundamental rights and freedoms and our legitimate business interests and are continuously monitoring the balance. Should you however wish to object to the processing of your personal data please see the section ‘Your rights’ below. Since the processing of personal data is necessary for Kyocera to provide KCPS, please note that your objection to the processing make the use of KCPS impossible for you. Please note that in cases where Kyocera processes personal data as a data processor on behalf of its customers, the customers qualify as data controllers, and are as such responsible for the processing of your personal data.
Your personal information shall only be shared with:
Where we transfer (see above to whom we are sharing your personal data with) your personal data to a service provider which is based in a country that does not provide an adequate level of protection by domestic law according to the European Commission, we have ensured this adequate level of protection by agreeing on additional appropriate safeguards with that group company or third party through the conclusion of Standard Contractual Clauses as adopted by the European Commission and supplementary measures. A list of countries that have ensured an adequate level of protection according to the European Commission can be found here. You may request a copy of the Standard Contractual Clauses by sending us an email, motivating your request.
Alternatively, we may ask you for your explicit consent to the proposed transfer.
Where possible, we have set specific retention periods for keeping your personal data. These specific retention periods are stated below, or we shall communicate these to you at or before we start processing your personal data.
Where it is not possible for us to use set retention periods, we have stated below the criteria that we use to determine the retention periods.
Specific retention periods
We take the security of your personal data very seriously and take all reasonable efforts to protect your personal data from loss, misuse, theft, unauthorized access, disclosure or modification.
You have certain legal rights that we wish to inform you of. The processing of personal data is necessary to achieve the above-mentioned purposes for KYOCERA to comply with its contractual obligations towards its customers. Where KYOCERA processes your personal data as Data Processor, KYOCERA is obliged to liaise with the Data Controller before realizing your request.
At KYOCERA we have a network of privacy professionals available, including Data Protection Officers, to assist you with your queries. If you wish to exercise any of your rights, or you have a question about this document, please contact us via email, or send us a letter to:
In the event that we modify this document, we will publish it on our website with a revised publication date and, if applicable, notify you of the changed document via your user account.