The growing workload in Procurement departments within European organisations has led to the need to provide companies with efficient solutions to manage the current data explosion. As part of this change in how organisations work, Kyocera Document Solutions Europe, one of the world's leading document solutions companies, has identified that everything companies create is content. Companies are content. Knowing how to manage that content is essential to efficient operations.
Content management is at the heart of day to day life in companies of all sizes. However, not all companies have understood the benefits of digitalising and automating these work processes. In the quest for business success, Procurement departments identified the amount of time it takes to process large amounts of paper as their biggest challenge.
Other pains that have been identified that affect efficiency are: different copies and versions across servers and PCs, lack of space for storing documents and different or incompatible documents formats.
Surprisingly, another challenge which stands out amongst all of these changes is user resistance to change. This proves that companies have a key role to play in instilling an open employee culture in pursuit of advancing the Digital Transformation of the business.
For these departments, Kyocera also wanted to analyse their priorities: reducing costs while improving quality of products and services required is number one, followed by notifications for updates on supplier agreements and better Supply Chain management.
Business stakeholders working with procurement for their best solution as well as managing RFI processes transparently are also among their top concerns, Kyocera’s Business Digitalisation in Europe Outlook 2019 revealed.
According to Michael Powell, Expert Software Product Management at Kyocera Document Solutions Europe, these conclusions demonstrate that "achieving business success necessarily entails multiplying its efficiency".
"Companies must understand that, whatever their core business is, everything is based on information and on a continuous flow of data. Making information flow more efficiently is like providing the gears that will drive an entire business from within".
