The power of positioning: B2B marketing in the Print Industry

Hybrid work is here to stay, but many businesses struggle to make it truly productive. Without the right tools, employees face workflow bottlenecks, security risks, and inefficiencies. Businesses must invest in solutions that support seamless collaboration, secure document management, and easy access to information. Kyocera offers a suite of products designed to optimise hybrid work setups, ensuring that employees remain productive whether they are in the office or working remotely.

Seamless access to documents

One of the biggest challenges in a hybrid work setup is accessing important documents from multiple locations. Traditional filing systems and localised storage create inefficiencies and delays. Employees need instant, secure access to files without depending on VPNs or physical servers.

Kyocera Cloud Information Manager (KCIM) streamlines document access and storage, ensuring files are available whenever and wherever needed. It provides a centralised repository with version control, advanced search functions, and permission-based access. This reduces the risk of employees working with outdated information while improving collaboration between remote and in-office teams.

Secure and efficient printing 

Printing remains an essential function in many businesses, but traditional office printers are often not suited for hybrid work environments. Employees frequently need to print and scan documents from home, while offices must maintain security over printed materials. Without proper security measures, sensitive documents can be left exposed.

Kyocera's ECOSYS printers are designed for flexible work arrangements, offering mobile printing solutions and high-level security features. These printers support cloud printing, allowing employees to send documents to print queues remotely. Additionally, ECOSYS devices include PIN authentication and secure release printing, ensuring that confidential documents are only accessed by authorised users. This prevents sensitive information from being left unattended on output trays and enhances data security.

Streamlined workflows

Hybrid work environments demand workflow automation and efficiency. Manual document handling can be time-consuming, prone to errors, and create bottlenecks that slow productivity. Without digital solutions, businesses risk losing valuable time and resources on inefficient processes.

Kyocera Cloud Print and Scan (KCPS) provides automated document workflows that integrate directly with popular cloud storage platforms. Employees can scan to and print from these platforms, ensuring immediate access and reducing reliance on paper-based processes. With smart tagging and filing options available in enterprise content management platforms such as KCIM, scanned documents become searchable and easy to find, further improving efficiency. This streamlining of processes reduces manual data entry and enhances collaboration among distributed teams.

Enhancing remote collaboration 

Effective collaboration is essential in hybrid work environments, but without the right tools, communication gaps and version control issues can hinder productivity. Many businesses rely on a mix of communication tools, but without proper integration, these can create more confusion than efficiency.

Kyocera's solutions are designed to enhance remote collaboration by integrating with major digital platforms. Document management systems like KCIM ensure that teams work on the latest versions of documents, preventing version conflicts. Additionally, Kyocera’s mobile and cloud printing solutions allow employees to print and retrieve documents from any location, ensuring that collaborative workflows continue seamlessly even when teams are spread across multiple locations.

Reducing costs and environmental impact

One of the overlooked aspects of hybrid work infrastructure is its impact on costs and sustainability. Printing inefficiencies, excessive energy consumption, and reliance on paper-based workflows contribute to unnecessary expenses and environmental harm. Businesses need to implement solutions that promote cost-effective and sustainable operations.

Kyocera prides itself on its commitment to environmental innovation. From its content management solutions that enables the removal of energy inefficient servers to its ECOSYS printers are built with long-life components that reduce waste, our solutions do more than make hybrid work possible. Businesses we partner with see improvements in hybrid work efficiency while progressing towards their environmental objectives.

How to create a productive hybrid work infrastructure

A productive hybrid work infrastructure depends on secure, efficient, and reliable technology. By implementing solutions such as Kyocera Cloud Information Manager, ECOSYS printers, and secure print and document management tools, businesses can ensure that their hybrid workforce operates seamlessly.

Beyond productivity, these solutions enhance sustainability by reducing paper waste and optimising energy use. They also improve compliance by safeguarding sensitive data and ensuring that document management adheres to regulatory standards. As hybrid work continues to evolve, investing in the right technology will keep businesses competitive, adaptable, and secure. The companies that prioritise a strong hybrid work infrastructuretoday will set themselves up for long-term success.

If you are seeking a more productive hybrid working setup, consider getting in touch with us on our website.